1. General
This app was created in order to facilitate logistical processes in timber transportation. Since multiple organizations are generally involved in the transportation of timber, use of a common standard is needed – in this case, the FHP standard (https://www.forstholzpapier.at).

2. Personal data that may be processed by the app:
Email address
First name/Surname
Current location data
Address
Telephone number/Mobile number/Fax
IBAN/BIC/Bank sort code/Bank account number

3. App permissions

3.1 Location data
In order to comply with the FHP standard, coordinates must be appended when generating all status reports and delivery notes. Coordinates are used exclusively for this purpose.

3.2 Camera
Images can be attached to a delivery note. Indeed, most companies require this. The app uses the camera for this purpose only.

3.3 Third-party file access
Besides images taken by the camera, existing images can be attached to a delivery note. In addition, delivery notes can be stored via the device-specific printer function.

3.4 Contacts
A transport order always comprises several addresses, such as supplier, collection address, delivery address, customer, logistics coordinator, etc.
Normally, transport orders for the app come via the freight exchange platform, in which case the addresses are already entered in the order. (In addition, with existing transport orders, there is the option of selecting a sub-supplier in the delivery note.)
If, however, a transport order is created in the app, or a sub-supplier is selected in the delivery note, these addresses must be supplied. In order to facilitate this process, the app has an internal address book.
However, since it is quite likely that an app user will already have an address stored in their device contacts, users can import contacts into the in-app address book. As a result, the only contacts transferred into the app are those selected by the user.

4. Data

4.1 Data required by Forest Mapping Management
Each device must initially be registered with Forest Mapping Management GmbH. Then, with every synchronization process, the driver’s technical email address used and a device ID are sent to Forest Mapping Management. The email address is stored until replaced by a new email address or deleted by an FMM employee. The device ID must be deleted by an FMM employee.

4.2 Freight exchange platform
This app is only a client application; in order to use it, an FMM freight exchange platform is needed.
The freight exchange platform may be hosted and maintained by Forest Mapping Management GmbH, but may also be hosted and maintained by a third party.
All status reports, delivery notes and driver data are synchronized with the server. Provisionally (during the current BETA phase), this data is still stored permanently and would need to be deleted directly from the freight exchange platform database. However, the plan is that freight exchange administrators will be able to decide the periodic intervals at which data should be deleted.

4.3 App
At present (during the current BETA phase), data in the app is permanent and, for the time being, the only way to delete app data is by uninstalling the app or through platform-specific deletion of the app files. However, the plan is to implement a feature enabling selection of individual jobs for deletion.

5. Data transfer to third parties
In principle, no data transfer to third parties is envisaged. The freight exchange platform does have a forwarding function; however, this is intended only for forwarding between business partners in accordance with Forst Holz Papier specifications, e.g. internal forest logistics software.

6. Data transfer to business partners
The freight exchange platform sends status reports and delivery notes, including all data defined in the FHP standard (contact data, images, coordinates, etc.; see clause 3), to the technical email addresses of the logistics coordinator and carrier; in addition, automatic forwarding can be set up on the freight exchange platform, so that all status reports and delivery notes are also sent to the stated email addresses.
The software owner itself is responsible for the recipients to whom data is sent.
Forest Mapping Management GmbH will be granted access to this data if:
– The freight exchange platform operator has instructed Forest Mapping Management to host and/or maintain the software/services;
– The data is indirectly received by Forest Mapping Management, e.g. as a result of the logistics coordinator using software hosted by Forest Mapping Management GmbH.
– However, if access to data is required for support reasons, such data will only be analysed for this purpose, and will not be stored beyond the period of the support case.